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General
A notary public is a state-appointed official who acts as a witness to the signing of legal documents, verifying the identity of the signers and ensuring they are signing willingly and with knowledge of the document's contents. They help prevent fraud and ensure the authenticity of documents like deeds, wills, contracts, etc.
· Notarial Duties Fee: $10.00 per page (in-person meeting required) · Traveling Fee: $20.00 (Newport News, Hampton, Yorktown, or Williamsburg) · Electronic Notary Service: $25.00 (two-way live video and audio communication) (Coming Soon) · Large Envelopes (Flats) Postage Fee for online service: $5.75 for US Postal Service delivery (up to 10 pages per envelope)
· Take acknowledgments: Verify the identity of signers and that they signed
the document of their own free will.
· Administer oaths and affirmations: Supervise someone while they swear
to the truth of a statement.
· Certify true copies of documents: Confirm that a copy is an exact
reproduction of the original, except for vital records, court documents,
and other exceptions.
· Certify affidavits and depositions: Confirm the accuracy of sworn
statements.
· Verify facts: Confirm the truth of a statement or the identity of a person.
· Notarize signatures on a variety of documents: Real estate, loan, and other
legal documents.
· Certify true copies of vital records: Birth, death, or marriage certificates.
· Certify true copies of court-issued documents
· Notarize their own signatures or those of their spouses
· Notarize a document if the signer is not in their presence: Unless it's an electronic notarization and identity is verified.
· Notarize a document where they have a direct beneficial interest or are a signatory.
· Provide legal advice: Notaries are not attorneys and cannot offer legal opinions.
· Notarize documents that are not in English
· Notarize post- or pre-dated documents
· Notarize documents that require verification of facts
Absolutely, here are some situations where a notary may refuse:
- Signer's Identity: If the notary cannot verify the signer's identity with a valid ID.
- Signer's Capacity: If the notary believes the signer is not competent or understands the document.
- Potential Fraud or Deception: If the notary suspects the transaction is false, illegal, or deceptive.
- Conflict of Interest: If the notary has a personal or financial interest in the transaction.
- Communication Barrier: If the notary cannot communicate with the signer due to a language barrier or other issues.
- Notary's Personal Beliefs: While inappropriate, some notaries may refuse due to personal biases or disagreement with the document's content.
- Violation of Notary Laws: If the notary's actions are against their state's notarial laws or regulations.
- Lack of Proper Notarial Act: If the document does not have a prepared notarial certificate or the signer cannot explain the required act.
- Signer's Appearance: If the signer's appearance does not substantially conform to the photo on their ID.
- Unable or Unwilling to Pay Fee: If the signer cannot or will not pay the required fee.
- Signer Not Present: A notary cannot notarize a signature unless all signers are present at the time of notarization, according to the Virginia Secretary of State.
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